Administrative Assistant

Minimum Requirements

• Bachelor’s degree in Business Administration, Office Management, or a related field

• At least 1 year of experience in an administrative, clerical, or support role

• Familiarity with office coordination, supplies, or internal task tracking is a plus

• Experience supporting multi-function admin teams is preferred, but not required

• Experience in BPO or fast-paced office settings

• Exposure to vendor coordination or fleet scheduling

Competencies and Skills

• Basic knowledge of administrative tasks, documentation, or coordination

• Comfortable using email, spreadsheets, and basic office tools

• Reliable in meeting deadlines and following task instructions

• Good communication and interpersonal skills

• Organized, proactive, and able to work independently on routine tasks

Essential Functions

• Assist in preparing and routing admin-related documents (e.g., request forms, memos, trackers)

• Follow up with vendors and internal teams on deliveries, requirements, or approvals

• Support office supply requests, asset tagging, and inventory updates

• Help coordinate logistics for meetings, events, and internal activities

• Assist with errands such as courier drop-offs, permit follow-ups, or supply pick-ups

• Document call details and follow up on pending issues

• Communicate clearly with third-party vendors or service providers when needed

• Maintain confidentiality and professionalism in handling admin records and communications