As our Administrative Associate, you play a vital role in maintaining the efficiency and functionality of our office environment. You will be responsible for overseeing office upkeep and maintenance, ensuring cleanliness and orderliness across all spaces. Additionally, you will assist in managing permits, licenses, and facilities, as well as supporting purchasing activities and asset management processes. Your attention to detail and proactive approach will contribute significantly to the smooth operation of our administrative functions.
Responsibilities
Regularly inspect office spaces to identify areas requiring cleaning, repairs, or maintenance.
Address any maintenance issues or repair needs promptly by reporting them to the appropriate department.
Ensure that common areas, such as meeting rooms, pantries, and restrooms, are well-maintained and stocked with necessary supplies.
Assist in organizing and arranging office furniture, equipment, and materials to maintain a neat and orderly workspace.
Assist in setting up and organizing office events, meetings, and conferences, ensuring cleanliness and readiness of venues.
Support in coordinating with government agencies for the renewal and acquisition of permits and licenses.
Assist in sourcing and procuring office supplies, equipment, and materials as per departmental needs.
Maintain vendor relationships and negotiate favorable terms, pricing, and delivery schedules.
- Assist in maintaining an accurate inventory of office assets, including furniture, equipment, and technology devices.
Skills & Qualifications
Knowledge of office maintenance procedures and best practices.
Excellent communication skills to liaise with vendors, colleagues, and external stakeholders.
Proficiency in budget management and financial record-keeping.
Ability to multitask and prioritize tasks effectively.
Professional demeanor and customer service orientation.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Familiarity with seat leasing concepts and practices is a plus.
Education & Experience
Bachelor's degree in Business Administration, Management, or related field.
- At least 1 year of experience in administrative or office support roles. Experience in coordinating with vendors, suppliers, or service providers.
30% Night Differential Pay
The standard night differential pay in the Philippines is 10%. Our rate is 2x higher than that of other companies.
Competitive Salary & Benefits
We offer a progressive salary package with monthly performance incentives and annual appraisal. Healthcare, dental, and a retirement plan included upon passing training! Enroll in free in-house professional development classes to keep your career on the right track. We also support working students with an educational loan.
Professional Development
Enroll in free in-house professional development classes to keep your career on the right track. We also support working students with an educational loan.
Paid Time Off
25 vacation, sick, and paid leaves combined plus birthday, maternity, and paternity time off.
Free Food & Coffee
Whoever coined the term "Thank God it's Friday" must've been thinking of Free Food Fridays. Enjoy breakfast, lunch, or dinner on us every week! We've also got overflowing coffee and tea to keep you energized daily!
Wellness Benefits
Healthcare, dental, and a retirement plan included upon passing training!