As an Administrative Officer, you will ensure the smooth and efficient operation of our office. You will manage office upkeep and maintenance, handle inventory, oversee the procurement of supplies and services, ensure compliance with all necessary permits and licenses, and manage company assets. Your role is essential in creating a productive and well-organized workplace, supporting the daily needs of the team, and maintaining compliance with regulatory requirements.
Minimum Requirements
Bachelor's degree in Business Administration, Management, or related field preferred.
2+ years of experience in office administration, facilities management, or related field.
Prior experience in inventory management, procurement, or purchasing operations.
Familiarity with regulatory compliance requirements related to permits and licenses.
Bachelor's degree in Business Administration, Management, or related field preferred.
2+ years of experience in office administration, facilities management, or related field.
Prior experience in inventory management, procurement, or purchasing operations.
Familiarity with regulatory compliance requirements related to permits and licenses.
Experience in asset management, including tracking, maintenance, and disposal procedures.
Background in coordinating with external vendors, contractors, and regulatory agencies.
Experience in asset management, including tracking, maintenance, and disposal procedures.
Background in coordinating with external vendors, contractors, and regulatory agencies.
Competencies and Skills
Thorough understanding of regulatory requirements and procedures related to permits, licenses, and compliance in the Philippines.
Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines in a dynamic environment.
Excellent communication skills, both verbal and written, for interacting with internal teams, external vendors, and regulatory authorities.
Problem-solving skills to address issues related to office maintenance, inventory discrepancies, procurement challenges, and compliance matters.
Attention to detail in maintaining accurate records, preparing reports, and ensuring compliance with regulatory documentation.
Technical skills in using office software and systems for inventory management, procurement tracking, and compliance reporting.
Thorough understanding of regulatory requirements and procedures related to permits, licenses, and compliance in the Philippines.
Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines in a dynamic environment.
Excellent communication skills, both verbal and written, for interacting with internal teams, external vendors, and regulatory authorities.
Problem-solving skills to address issues related to office maintenance, inventory discrepancies, procurement challenges, and compliance matters.
Attention to detail in maintaining accurate records, preparing reports, and ensuring compliance with regulatory documentation.
Technical skills in using office software and systems for inventory management, procurement tracking, and compliance reporting.
Ability to coordinate and oversee multiple tasks simultaneously while maintaining high standards of efficiency and accuracy.
Ability to coordinate and oversee multiple tasks simultaneously while maintaining high standards of efficiency and accuracy.
Capacity to adapt to changing priorities and handle unexpected situations with composure and professionalism.
Analytical abilities to assess data, identify trends, and make informed decisions related to purchasing, asset management, and compliance.
Capacity to adapt to changing priorities and handle unexpected situations with composure and professionalism.
Analytical abilities to assess data, identify trends, and make informed decisions related to purchasing, asset management, and compliance.
Essential Functions
Ensure the office environment is consistently clean, organized, and conducive to productivity.
Schedule and oversee regular cleaning services, including daily cleaning, deep cleaning, and specialized cleaning tasks.
Monitor inventory levels and reorder supplies as needed to avoid shortages.
Ensure proper documentation and record-keeping for all inventory transactions.
Ensure all necessary permits and licenses are obtained for business operations.
Liaise with government agencies and regulatory bodies to facilitate the permit and license application process.
Ensure the office environment is consistently clean, organized, and conducive to productivity.
Schedule and oversee regular cleaning services, including daily cleaning, deep cleaning, and specialized cleaning tasks.
Monitor inventory levels and reorder supplies as needed to avoid shortages.
Ensure proper documentation and record-keeping for all inventory transactions.
Ensure all necessary permits and licenses are obtained for business operations.
Liaise with government agencies and regulatory bodies to facilitate the permit and license application process.
Oversee the procurement of office supplies, equipment, and services to support daily operations.
Oversee the procurement of office supplies, equipment, and services to support daily operations.
Create and manage purchase orders, ensuring accuracy, completeness, and timely submission.
Maintain a detailed inventory of all company assets, including equipment, furniture, and technology.
Create and manage purchase orders, ensuring accuracy, completeness, and timely submission.
Maintain a detailed inventory of all company assets, including equipment, furniture, and technology.
Aid in developing, coordinating, and enforcing systems, policies, procedures, and productivity standards to enhance operational effectiveness.
Aid in developing, coordinating, and enforcing systems, policies, procedures, and productivity standards to enhance operational effectiveness.
30% Night Differential Pay
The standard night differential pay in the Philippines is 10%. Our rate is 2x higher than that of other companies.
Competitive Salary & Benefits
We offer a progressive salary package with monthly performance incentives and annual appraisal. Healthcare, dental, and a retirement plan included upon passing training! Enroll in free in-house professional development classes to keep your career on the right track. We also support working students with an educational loan.
Professional Development
Enroll in free in-house professional development classes to keep your career on the right track. We also support working students with an educational loan.
Paid Time Off
25 vacation, sick, and paid leaves combined plus birthday, maternity, and paternity time off.
Free Food & Coffee
Whoever coined the term "Thank God it's Friday" must've been thinking of Free Food Fridays. Enjoy breakfast, lunch, or dinner on us every week! We've also got overflowing coffee and tea to keep you energized daily!
Wellness Benefits
Healthcare, dental, and a retirement plan included upon passing training!